Executive Personal Assistant to Director - Vanguard Energy Group

Join Vanguard Energy Group as a Personal Assistant (PA) to our Director and play a pivotal role in ensuring seamless operations at the executive level. This is a unique opportunity for a highly organized, proactive, and discreet professional to provide top-tier administrative support to the Director of Vanguard Energy Group in Jakarta Selatan. You'll be the backbone of the executive team, handling everything from scheduling and travel arrangements to managing complex projects and ensuring high-level communication flows smoothly.

Vanguard Energy Group is a leading player in the Indonesian energy sector, with a strong commitment to sustainability and innovation. As our PA, you'll work in a dynamic environment where your contributions directly impact the company's strategic direction. This role offers significant growth opportunities and the chance to be part of a forward-thinking organization that's shaping Indonesia's energy future.

📋 Tanggung Jawab Pekerjaan

• Manage the Director's calendar, including scheduling meetings, coordinating travel arrangements, and handling invitations and confirmations
• Prepare and distribute executive reports, presentations, and other materials using Microsoft Office Suite (Word, Excel, PowerPoint)
• Assist with the preparation of board and committee materials, including agendas, minutes, and presentations
• Maintain and update the Director's contact database using CRM software such as Salesforce or HubSpot
• Handle confidential and sensitive information with discretion and professionalism
• Coordinate with various departments to ensure smooth operation of executive-level functions
• Assist with the organization of executive meetings, conferences, and events
• Provide high-level administrative support to the Director as needed

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administration, or related field
• Minimum 3 years of experience as a Personal Assistant or similar administrative role
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with CRM software such as Salesforce or HubSpot is a plus
• Ability to handle confidential and sensitive information with discretion
• Proactive and detail-oriented with a strong sense of responsibility

🛠️ Keahlian

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